AIM Print Quote Calculator

v11.43 — Custom Book setup fee now auto-computes ($25 base + $10 per extra paper + $10 per extra print mode); manual override still available. | v11.42 — Added Custom Book tab for mixed-media books. Sheet-category table (paper + print mode + finished sheets/book, up to 8 rows) handles books where different pages use different papers/print modes. Configurable margin (50%/60%/67%/80%), outsourced binding with markup selector, cost breakdown per book + job totals + take-home margin. Built for jobs like a 342-page book with color inserts + BW body + specialty cover — the standard Booklet module can't handle those. | v11.41 — August 2026 Kelly catalog sync (partial): 80# Blanks USA Door Hanger prices raised — Standard (3502480) $0.0510 → $0.0548 (+7.4%), Jumbo (3502479) $0.0619 → $0.0666 (+7.5%). The two flagged 20# Kelly Copy decreases (1500102, 1500237) were reviewed and NOT applied. See automation/reports/2026-08-17_kelly_price_check.md. | v11.40 — Custom parent sheet override on Flat tab now handles small parents (≤ 13×19) correctly. If the custom parent fits inside any standard press size (e.g., 8.5×11 special stock), it's used directly as the press sheet with no cut — no more "doesn't fit any press size" error for small special stocks. | v11.39 — EDDM postage now auto-computes based on drop method: BMEU drop uses EDDM BMEU rate ($0.259/pc, USPS July 2026), Local PO drop uses EDDM Retail rate ($0.260/pc). Postage field is read-only when EDDM is selected. Drop method dropdown labels updated to make the postage-rate distinction explicit. | v11.38 — Envelope tab: added "Special envelope $/M" override (mirror of Flat's "Special paper $/M"). Enter a one-off Kelly price per 1,000 units and it replaces the stocked envelope cost for this quote only. Useful for non-stocked envelope styles or specialty colors. | v11.37 — Added Business Cards tab with fixed pricing (100/$25, 250/$35, 500/$55, 1000/$85, 2500/$174). Simple qty dropdown → fixed retail; standard customer discounts apply on top. | v11.36 — Added 80# Blanks USA Door Hanger (12×18 pre-perforated) to paper library: Standard ($0.0510/sheet, Kelly 3502480) and Jumbo ($0.0619/sheet, Kelly 3502479) variants. | v11.35 — Flat tab: print portion now floors at $20 (was previously only the total-job floor). Tiny jobs like 15pc of 8.5×11 that used to price at ~$16.54 print + $10 fold = $26.54 now correctly price at $20 print + $10 fold = $30. | v11.34 — Added School option to Wide Format, Design, and Outsource customer dropdowns (was silently defaulting to Retail = 0% off). School gets Non-profit rate: WF 40% + $25/60% floor, Design 20%, Outsource 20%. | v11.33 — July 2026 Kelly catalog sync: 23 paper/envelope/NCR prices updated. Envelope stocks up 5-12% (Kelly raised), NCR paper down ~11% (now correctly at × 0.85 discount, was full catalog). Text/Cover Gloss +2% quarterly drift. See automation/reports/2026-07-18_kelly_price_check.md for full details. | v11.32 — NCR pricing bug fix: NCR stock is precollated (Kelly sells $/M per assembled SET, not per individual sheet). Old code multiplied paper AND click by parts, doubling/tripling cost. Fixed: 1 precollated sheet = 1 unit; one imprint pass transfers to all parts via carbonless. A typical 1000-set 2-part 1/0 job now prices ~40% lower. | v11.31 — Custom parent mode now auto-picks the best press size (11×17 / 12×18 / 13×19) to cut the custom parent down to, and shows BOTH counts on the cost breakdown: press sheets to run + parent sheets to buy. Paper cost is based on parent sheets purchased; click cost on press sheets run. Imposition diagram shows the press-sheet layout (what actually goes through the press). | v11.30 — Custom parent mode now takes an optional paper-name text field. Displays that name (instead of the dropdown paper) on the parent-sheet line AND in the auto-generated quote description. | v11.29 — Custom parent sheet override on Flat tab: enter parent W, H, and $/sheet to bypass the paper library entirely. Calculator uses your dimensions for imposition and your $/sheet for cost. Useful for non-stocked stock or trade-priced sheets. | v11.28 — "Tax exempt" checkbox added to quote header. When checked, sales tax is $0 in cart + PDF (label reads "Tax exempt"). Use for Trade / Non-profit / School quotes. | v11.27 — Booklet picker keeps grain priority: when a paper has no 17×11 sheet in the needed grain (e.g. 100# Gloss Text), it steps up to 18×12 to preserve grain and adds a "Sheet note" explaining the oversized sheet. | v11.26 — Added "Special paper $/M" override boxes to Flat, Booklet (cover + inside), and NCR tabs for one-off Kelly special pricing. Enter the per-1,000-sheet price; leave 0 for normal stocked price. Applies to that quote only. | v11.25 — Added 60# Accent Opaque Text (11×17 stock 1301365, 12×18 stock 1301481) to paper library. Prices from Kelly catalog × 0.85.
Customer & Quote Info (fill in to generate PDF) — click to expand
Quote Cart 0 items — click to expand/collapse
No items yet. Calculate a job in any tab below and click Add to Quote.
Booklet
Custom Book
Flat Printing
Business Cards
Wide Format
NCR
Envelope
Outsource
Mail
Design

Inputs

One-off special price from Kelly, per 1,000 sheets (e.g. enter 48 for $48/M). Leave 0 to use the normal stocked price. Applies to this quote only.
If either cover or inside bleeds, the whole job runs on bleed-sized sheets. Otherwise machine collation breaks and you'd hand-collate (labor > paper savings).
One-off discount for this quote (goodwill, regular customer, etc.). Applied on top of customer-type discount.

Imposition Diagram

Cost Breakdown

Grain needed (auto)
Cover parent sheet
Inside parent sheet
Cover sheets needed
Inside sheets needed
Finishing method (resolved)
Click cost
Paper cost
Setup
Hand-finish premium
Binding (cost)
TOTAL COST

Status

Grain status
Sheet note
Page check
Finishing warning

Pricing — per-component

Print retail (× 5 / 80% margin)
Labor retail (× 1.30 / 30% markup)
Binding retail (× 2 / 50% margin)
Subtotal retail
Effective margin
Customer discount
Manual discount
Rush surcharge
Retail price
TOTAL PRICE
Price per book
Pricing mode

Take-home Margin (after royalty + CC)

Royalty (7% of gross)
Credit card fee (3% of gross)
Net revenue
Net profit
NET TAKE-HOME MARGIN

Add to Quote

Adds the current calc as a line item to the Quote Cart at the top. Generate the PDF from the cart when you're done adding items.

Book Setup

All rows below print on the same press sheet size (12×18). Imposition (up-per-sheet) is derived from the finished size.
Auto: $25 base + $10 per extra paper + $10 per extra print mode. Leave blank to use auto.

Binding

Pricing

Books at high page count are more competitive than small booklets — the 80% booklet-default is usually too aggressive. Moderate 60% is typical for church/community book work.

Sheet Categories

Each row = one paper + one print mode + how many finished sheets per book use that combination. Leave rows blank if you don't need them all.
PaperPrintSheets/book

Cost Breakdown (per book)

Total finished sheets/book
Total press sheets/book
Paper cost / book
Click cost / book
Cutting / book
Setup / book
Binding / book
COST / BOOK

Job Totals ({qty} books)

Total paper cost
Total click cost
Total cutting
Setup
Binding (cost)
TOTAL COST

Pricing

Print retail (margin applied)
Binding retail (with markup)
Retail (gross)
Customer discount
Manual discount
Rush surcharge
TOTAL PRICE
Per book

Take-home Margin (after royalty + CC)

Royalty (7% of gross)
Credit card fee (3% of gross)
Net revenue
Net profit
NET TAKE-HOME MARGIN

Add to Quote

Inputs

Enter the printed/unfolded size. For folded jobs, this is the flat sheet (e.g., 8.5×11 for an 8.5×3.67 trifold).
One-off special price from Kelly, per 1,000 sheets (e.g. enter 48 for $48/M). Leave 0 to use the normal stocked price. Applies to this quote only.
Custom parent sheet override — for non-stocked stock or trade prices. Fill in all three numeric fields (W, H, $/sheet) and the calculator bypasses the paper library entirely: uses your dimensions for imposition and your $/sheet for cost. The paper name field is optional — it shows on the quote in place of the dropdown selection.
One-off discount for this quote. Applied on top of customer-type discount.

Imposition Diagram

Cost Breakdown

Piece dim with bleed
Selected parent sheet
Pieces per sheet
Sheets needed
Click cost
Paper cost
Cutting/finishing labor
Folding labor (cost)
Folding retail ($0.10/pc, $10 min)
Folding method
Tabbing retail ($0.10/tab/pc, $10 min)
Round corners
Hole punch
Perforation
Print cost subtotal
Finishing cost subtotal
TOTAL COST

Pricing

Curve margin (base)
Global markup
Effective margin
Customer discount
Manual discount
Rush surcharge
Retail price (gross)
→ Print retail share
→ Finishing retail share
TOTAL PRICE
Price per piece
Pricing mode
Grain info

Take-home Margin (after royalty + CC)

Royalty (7% of gross)
Credit card fee (3% of gross)
Net revenue
Net profit
NET TAKE-HOME MARGIN

Add to Quote

Adds as two line items if finishing is set (Print + Finishing). Single item if no finishing. Quote PDF will show them separately.

Inputs

Fixed pricing for the 5 standard quantities. If a customer wants a non-standard qty (e.g., 750), use the Flat Printing tab for custom quoting.
One-off discount for this quote (on top of customer-type discount).

Pricing (fixed retail table)

Standard retail (this qty)
Customer discount
Manual discount
Rush surcharge
TOTAL PRICE
Per piece

Add to Quote

Auto-description: "Business Cards — 3.5" × 2", 4/4 on 14pt C2S cover — [qty] count". Edit via the Item description override at the top if the job differs.

Inputs

Only for labor NOT covered by bundled finishing — e.g., complex file prep, on-site install, special setup. Don't enter grommet/hem/mount/scissor-cut hours here (those are auto-charged).
For "Outsourced (job-out)": enter the 4over/trade printer quote. Tool computes × 2 markup.
Banners include 4 grommets + perimeter hem by default. Posterboards include foam-board mounting labor. Stickers include scissor-cut squares + cut-margin media. Use the fields below for additions.
Sticker only. Media + ink area is computed on (L + 2×margin) × (W + 2×margin) to account for layout/scissor margin.
One-off discount for this quote. Applied on top of customer-type discount.

Cost Breakdown

Sq inches per piece (finished)
Sq ft per piece (finished)
Total sq ft (finished)
Total sq ft (media-consumed)
Media $/sqft
Ink cost
Media cost
Board cost
Labor cost
Finishing (bundled + extras)
└ Detail
TOTAL COST

Pricing

Cost factor
Global markup
Effective margin
Retail price
Customer discount
Manual discount
Rush surcharge
TOTAL PRICE
Per piece
Min-floor active?

Take-home Margin (after royalty + CC)

Royalty (7% of gross)
Credit card fee (3% of gross)
Net revenue
Net profit
NET TAKE-HOME MARGIN

Add to Quote

Adds the current calc as a line item to the Quote Cart at the top.

Inputs

Imposed 2-up on 11" × 17" pre-collated NCR stock from Kelly Spicers.
1/0 = black, front only (most common). 1/1 = black both sides. 4/0 = color front. 4/4 = color both sides. Same mode applies to all parts (W, C, P).
One-off special price from Kelly per 1,000 11×17 NCR sheets. Leave 0 to use the normal stocked price. Applies to this quote only.
One-off discount for this quote. Applied on top of customer-type discount.

Cost Breakdown

Imposition
11×17 sheets per color
Total 11×17 sheets
Paper rate ($/sheet)
Paper cost
Click cost (sides × sheets)
Setup
Cutting labor
Gluing labor + compound
TOTAL COST

Pricing

GPM tier (interpolated)
Effective margin
Retail (curve)
Customer discount
Manual discount
Rush surcharge
TOTAL PRICE
Per set
Min-floor active?

Take-home Margin (after royalty + CC)

Royalty (7% of gross)
Credit card fee (3% of gross)
Net revenue
Net profit
NET TAKE-HOME MARGIN

Add to Quote

Adds the current calc as a line item to the Quote Cart at the top.

Inputs

One-off special envelope price from Kelly, per 1,000 units (e.g. enter 75 for $75/M). Leave 0 to use the stocked envelope price. Applies to this quote only.
Pricing is for the imprint job on blank envelopes Mike already stocks (Kelly). For envelopes you don't stock or non-standard sizes, use Outsource.

If the customer supplies the envelopes, set the option above to "Yes". The envelope material cost drops to $0 — we only charge setup + click — so the price lands a little below the stocked price. Customer-supplied envelopes are run at the customer's risk — we don't replace jams or spoilage.

Cost Breakdown

Envelope
Envelope unit cost
Envelope cost subtotal
Sides printed
Click rate / side
Click cost
Setup
TOTAL COST

Pricing

Curve margin (base)
Global markup
Effective margin
Customer discount
Manual discount
Rush surcharge
TOTAL PRICE
Price per piece
Break-even floor (your cost)
Break-even per piece
Pricing mode

Take-home Margin (after royalty + CC)

Royalty (7% of gross)
Credit card fee (3% of gross)
Net revenue
Net profit
NET TAKE-HOME MARGIN

Add to Quote

Inputs

Enter the trade printer's quoted cost (4over, etc.) excluding shipping. Shipping goes in the next field.
Pass-through at cost — no markup, no discount. Added to customer total but not marked up like the print cost. Use for 4over freight, courier, etc.
For per-piece display only. Doesn't affect the total — pricing is purely cost-based on outsource jobs.
Outsource discounts: Trade −20%, Non-profit/School −20%. Tighter than in-house because outsource has thinner margins. Use manual discount for case-by-case overrides on large jobs.

Pricing Tier (cost-based)

Cost tier hit
Tier multiplier
Target margin (this tier)
Cost
Suggested retail (cost ÷ tier)
+ 5% shop markup
Retail (after markup)
Customer discount
Manual discount
+ Shipping (pass-through)
TOTAL PRICE
Per piece (if qty > 1)
Min-floor active? ($20 floor)
Effective margin

Take-home Margin (after royalty + CC)

Royalty (7% of gross)
Credit card fee (3% of gross)
Net revenue
Net profit
NET TAKE-HOME MARGIN

Add to Quote

Adds the current calc as a line item to the Quote Cart at the top.
Mailing service only. This tab calculates the mailing fee + postage. For the actual print job, use the Flat Printing tab and add that as a separate cart line item. Both will appear on the same quote.

Inputs

For Direct Mail: enter total from USPS mailing statement (or qty × estimated rate). Common rates: First-Class postcard ~$0.43, First-Class letter (retail) $0.95, Marketing Mail postcard ~$0.31. EDDM auto-computes based on drop method (BMEU $0.259/pc or Retail $0.260/pc, per USPS July 2026 rates).
= $0.000 per piece
Service charge on postage (covers float — you pay USPS upfront). Default 5%. Set to 0 if customer pre-pays.
EDDM only: when bundles must go to the route's local post office instead of the BMEU.

Mailing Service Cost

Mail type
Setup fee
Per-piece tier hit
Per-piece rate
Mailing fee total (qty × rate)
Drop fee
MAILING SERVICE SUBTOTAL

Postage

Postage subtotal (qty × rate)
Postage markup
POSTAGE TOTAL

Pricing

Subtotal (mailing + postage)
Customer discount
Manual discount
Rush surcharge (mailing fee only)
TOTAL PRICE
Per piece (all-in)

Take-home Margin (after royalty + CC)

Note: royalty/CC apply to the gross. Net profit excludes pass-through postage cost (since that's collected for USPS, not earned revenue).
Royalty (7% of gross)
Credit card fee (3% of gross)
Net revenue
Net profit
NET TAKE-HOME MARGIN

Add to Quote

Don't forget to also add the print job from the Flat Printing tab as a separate line item.

Inputs

Round to nearest 15 minutes (0.25 hr). Min charge applies even for short tasks.
Design discounts: Trade −20%, Non-profit/School −20%. Tighter than print because designer time isn't a commodity.

Pricing

Hourly rate
Hours × rate
Rush surcharge
Subtotal
Customer discount
Manual discount
TOTAL PRICE
Min-floor active? ($25 min)

Take-home Margin (after royalty + CC)

Design is mostly labor — there's no material cost to deduct. Royalty + CC fees apply to the gross.
Royalty (7% of gross)
Credit card fee (3% of gross)
Net revenue
NET TAKE-HOME

Add to Quote

Adds as a separate line item. Print and design appear separately on the customer's quote.